Columns representing specific statuses or stages in the workflow provide a structured pathway through which tasks move from inception to completion. Each column signifies a distinct phase in the work process, ensuring that every task progresses systematically through predefined stages.
This structured approach aids in maintaining order and clarity within the workflow, preventing tasks from becoming stagnant or overlooked. Additionally, by visually segregating tasks based on their status, columns facilitate easier prioritization and management of work.
They also enable teams to quickly identify the volume and status of tasks within each stage, aiding in workload management and resource allocation. #3 Work-In-Progress (WIP)
Limit A practice of setting a limit of cards for each column, the WIP limit, ensures that teams do not become overwhelmed with too many tasks at any given stage. By constraining the number of tasks that can be in a particular phase, WIP limits promote focus and prevent the dilution of effort across too many activities.
This practice is pivotal in maintaining a smooth and efficient workflow, ensuring that tasks are not delayed due to overloading at any stage. Furthermore, WIP limits encourage teams to complete current tasks before moving on to new ones, thereby ensuring a continuous and systematic flow of work.
They also play a crucial role in identifying and addressing bottlenecks, as consistently maxed-out WIP limits may indicate a problem area within the workflow. #4 Commitment Point
A column for the backlog of tasks, the commitment point, serves as a repository for all tasks that are acknowledged and agreed upon but not yet in progress. This column ensures that all tasks are accounted for and can be prioritized and pulled into the workflow as soon as capacity allows.
The commitment point provides a clear view of upcoming work, enabling teams to plan and allocate resources effectively
. Moreover, by segregating committed tasks from those in progress, it ensures that the team can focus on current tasks without being distracted by future work.
The commitment point also facilitates effective backlog management, ensuring that tasks do not get overlooked and are addressed in a systematic and timely manner. #5 Delivery Point
A column for allocating finished tasks, the delivery point, signifies the completion of tasks and their readiness for delivery or deployment. This column is crucial in providing a clear demarcation between completed work and work that is still in progress, ensuring that there is no ambiguity regarding the status of tasks.
The delivery point also serves as a checkpoint, ensuring that all completed tasks meet the required standards and criteria before they are deemed finished. Furthermore, it provides a visual representation of the team's achievements and progress, offering a sense of accomplishment and a record of completed work.
The delivery point also facilitates the review and feedback process, as stakeholders can easily identify and assess completed tasks, ensuring they meet the requisite quality and specifications.